ASI IT takes the responsibility of managing the surplussing process for technology devices seriously. When it comes to retiring or disposing of such devices, it is crucial to follow the correct media sanitation procedures to ensure the secure destruction of media devices such as hard drives, SSDs, and NVMe drives.
As part of our commitment to data security and privacy, ASI IT will oversee and manage the entire process of disposing of technology devices. This includes implementing robust media sanitation procedures that adhere to industry best practices and comply with relevant data protection regulations.
During the surplussing process, ASI IT will ensure that all media devices are securely wiped or physically destroyed, depending on the level of sensitivity and the specific requirements for each device. This rigorous approach to media sanitation ensures that data stored on retired devices is permanently removed and cannot be recovered.
By managing the surplussing process and adhering to proper media sanitation procedures, ASI IT mitigates the risk of data breaches, safeguards confidential information, and upholds the highest standards of data security and privacy.
If you have any questions or concerns regarding the surplussing of technology devices or the media sanitation process, please do not hesitate to reach out to ASI IT. We are dedicated to ensuring the secure and responsible management of technology assets throughout their lifecycle.
ASI-IT@arizona.edu | (520) 626-7920
The Technology Surplus Process at Arizona Space Institute (ASI) ensures the secure and responsible disposal of surplus equipment.
The following steps outline the process:
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Contact ASI IT: If you have technology equipment that you wish to surplus, contact ASI IT by email and provide a description of the equipment you intend to surplus. (ASI-IT@arizona.edu)
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Schedule Drop-off or Pick-up: ASI IT will work with you to schedule a convenient time for you to drop off the surplus equipment at the designated location. Alternatively, if necessary, ASI IT will coordinate the pick-up of the equipment from your location.
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Media Removal: Upon receiving the surplus equipment, ASI IT will carefully remove all media devices, such as hard drives, SSDs, and NVMe drives, from the equipment.
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Media Sanitization: ASI IT follows rigorous data sanitization procedures to ensure the secure removal of data from the media devices. For hard drives, ASI IT utilizes a DOD compliant degausser, which effectively erases all data by exposing the drive to a strong magnetic field. This process renders the data unrecoverable.
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Wipe Process for SSDs and NVMe Drives: To sanitize solid-state drives (SSDs) and NVMe drives, ASI IT performs a 7-pass wipe process using a data overwriting tool. This thorough procedure ensures that all data stored on the drives is irretrievably erased.
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Physical Destruction: After completing the wipe process for SSDs and NVMe drives, ASI IT will physically destroy these drives to further guarantee the permanent destruction of any residual data. This step typically involves shredding or other secure destruction methods.
- Contact University of Arizona Surplus Department: After completing the media removal, sanitization, and physical destruction steps, ASI IT will initiate contact with the University of Arizona Surplus Department to arrange for the pickup of the retired equipment. ASI IT will coordinate with the Surplus Department to ensure the proper recycling and disposal of the equipment in accordance with the university's environmental sustainability practices.
By following this Technology Surplus Process, ASI IT ensures that surplus equipment is handled in a secure and compliant manner, protecting sensitive data and upholding data privacy standards.
If you have any further questions or require assistance with the surplus process, please contact ASI IT, and we will be glad to assist you.